2022 AGM Minutes

Annual General Meeting - Cold Lake Minor Ball 2022

Order of business

1. Approval of the minutes of the last AGM.
2. Unfinished business
3. Agenda
   1. User Fees for 2022 and proposed changes to 2023
      1. 100, 120, 120, 175, 200, 200
      2. 100, 125, 150, 175, 200, 200
   2. Summary of Budget for 2022
   3. Director reports
      1. Rally Cap
         1. Rally Cap had a good year with 9 teams registered and 69 participants. No rain days, but the season was shortened by 6 practices due to the restrictions imposed.  Hats and medals were awarded in the final week, but no skills competition and barbeque due to social distancing requirements. Teams played rally cap by the book this year, and that is the hope going forward. In the past, we used a hybrid model of Rally Cap and T-ball with fixed stations and the kids rotating through them.  While it was good for the times, it created confusion due to the departure from the Rally Cap manual that is given out at the start of the year. Looking forward to a strong enrollment year and a full season.  Still looking for sponsorship on the t-shirts. 
      2. 9U
         1. 4 teams played this last year, with 35 athletes taking the field. No league games were scheduled because of the pandemic, but the teams took the opportunity to play each other on Thursdays in June. A wind up was held In july, and a special thanks to Mr Chorney for coordinating this, as well as Primco Dene for sponsorship of the drinks and t-shirts, gift certificates and other prizes.  The new format of 9U was adopted and played at some games where appropriate.  BA and SA have fully adopted the modified “action” rules for more touches and greater engagement.

• 11U
  1. 20 kids on 2 teams played in the U11 division this year. Again, no games scheduled in the Lakeland, therefore they only had each other to play. New coaching requirements come into effect this year.

1. 13U
   1. 9 kids on 1 team. Practice only season. Had a hard time securing a coach with the Covid rules. Coach was on time,
2. 15U
   1. 10 kids on 1 team. Played a couple games, exhibition. Had a hard time securing a coach with the Covid rules. Missed entire may
3. 18U
   1. No registrants

• U10
• U12

1. U14
2. U17
3. AA

1. Umpire clinics
   24. Proposal for level 1 and level 2 Umping clinics in Cold Lake April 23, and 24.
2. Coaching Clinics
   1. Proposal for Rally Cap and Initiation Clinics April 30, May 1.
3. Development Clinics
   1. Proposal for cost sharing with St Paul and BVMB
4. Cold Lake Minor Ball Weekend
5. Lakeland Association
   1. Nights of play
   2. Division adoption
6. Pandemic Considerations
7. List of Open Positions and nominations
   1. Vice President
   2. Rally Cap Director
   3. 9U Director
   4. 11U Director
   5. 13/15/18U Director
   6. Treasurer
   7. Fields and League Scheduling Coordinator
   8. Equipment and Jersey Coordinator

CLMB 2022 BUDGET

Opening balance of ~$19000

Operating Expenses

Jerseys                                                                                                 $4000.00 (+4000)

Field Rentals                                                                                       $6000.00 (no change)

Baseball Alberta Fees                                                                          $6000.00 (+500)

Umpire Fees (CLMB Weekend, Season)                                             $5000.00 (+1000)

Equipment                                                                                           $5000.00 (+4000)

League Fees                                                                                          $1500.00

Storage Room Rental                                                                          $2100.00        

Merchant Fees                                                                                    $1500.00

Ump Clinic Fees                                                                                  $1000.00

Year End Tourney                                                                                $1000.00

Stationary                                                                                            $400.00

Fundraising Costs                                                                                $300.00

Advertising                                                                                          $200.00

Post Office Box Rental                                                                        $175.00

Room Rental (AGM/Jersey Pick Up)                                                   $200.00

Website                                                                                               $250.00

Respect in Sport                                                                                  $450.00

Coach Clinics                                                                                       $500.00

Total                                                                            $37,475.00

Revenue

Registrations                                                                                       $25000.00

Cash Raffle                                                                                          $5000.00

Fees                                                                                                     $2000.00

Grants                                                                                                 $1000.00

Sponsorships                                                                                       $2000.00

Total                                                                            $35000.00