2026 AGM Minutes

Cold Lake Minor Ball

2026 Annual General Meeting - Minutes

Wednesday March 25, 2026

7:00 pm Energy Centre - Upstairs Board Room

1. Call to order
1. Introductions / Welcome
1. The Executive started with introductions, followed by the Board and then the members that were in attendance. 11 people total.
2. Executive - Evan Aasen, Kendra Toporowski, Darren Sakowich, Kelly Smith
3. Membership - Kyle, Heidi, Andrea, Megan, Brandon, Rebecca
4. Quorum - More than five members and more than half of the board members were present, the meeting can continue as we have a quorum.
2. Call to Order
1. Evan Aasen called to order at 7:14
2. Action Items
1. Approval of the 2026 AGM Agenda

1. Kendra Toporowski makes motion to approve the minutes
2. Kelly Smith seconds the motion
3. All in favor
1. Approval of the 2025 AGM minutes
1. Darren Sakowih motioned to approve the minutes of the 2025 AGM
2. Seconded by Kendra Toporowski
3. All in favor
1. Reports
1. Presidents Reports
1. Please see the attachment  / addendum for the report.
2. Directors Reports
1. Please see the attachment  / addendum for the report.
3. Treasurers Report
1. Please see the attachment  / addendum for the report.
4. Committee Reports
1. No committees were formed in 2025 to report out.
2. Order of business
1. Elections
1. President
1. Darren Sakowich nominated Kendra Toporowski
2. Kendra Toporowski accepted the nomination, no other nominations
3. Acclaimed
2. Registrar
1. Kendra Toporowski Nominates Evan Aasen
2. Evan Aasen accepted nomination, no other nominations
3. Acclaimed
3. Equipment and Jersey Director
1. Kelly Smith nominates Brandon Isert
2. Brandon Isert accepted nomination, no other nominations
3. Acclaimed
4. Rally Cap
1. No nominations
2. Duties to be absorbed by the executive board
5. 9U-11U Director
1. Darren Sakowich nominates Kyle Toporowski
2. Kyle Toporowski accepts nomination, no other nominations
3. Acclaimed
6. 13U-18U Director
1. No nominations
2. Duties to be absorbed by the executive board
7. Fundraising and Sponsorship Director
1. No nominations
2. Duties to be absorbed by the executive board
8. Website / Social Media / Communications Director
1. No nominations
2. Duties to be absorbed by the executive board
9. Fields and Scheduling
1. No nominations
2. Duties to be absorbed by the executive board
2. Bylaw amendments
1. There were no bylaw amendments to review at this time/
3. Other business
1. No other business to review
4. Financial Account Access
1. Motion by Evan Aasen to add Kendra Toporoski to have signing authority for Cold Lake Minor Ball banking at Lakeland Credit Union, and have Kendra Toporowski Authorized for E-transfers, and to remove Evan Aasen from E-Transfer Authorization: Seconded by Darren Sakowich,
2. All were in favor.
3. Passed.
5. Date of the next AGM
1. Feb 10, 2027
1. All in favor
6. Motions from the floor
1. There were no motions from the floor
3. Adjournment

Evan adjourned the meeting at 8:09